Privacy Policy

This Privacy Policy sets out the rules for the collection, processing, and protection of personal data of users of the website notariusz-warszawa-mokotow.pl, hereinafter referred to as the “Website”.

§ 1. Personal Data Administrator

The Administrator of personal data is Magdalena Pacuła-Ziemińska, conducting business activity under the name Kancelaria Notarialna Notariusz Magdalena Pacuła-Ziemińska with its registered office in Warsaw 02-526, at ul. Opoczyńska 4A lok. 5, hereinafter referred to as the “Administrator” or “Notary Office”.

§ 2. Contact Details

The Administrator can be contacted:

  • by phone at: +48 533 555 375, +48 730 717 878, +48 22 121 6785
  • by email at: pacula@notariusze.waw.pl
  • in writing to the address: ul. Opoczyńska 4A lok. 5, 02-526 Warszawa

§ 3. Purposes and Legal Bases for Data Processing

The personal data of Website users are processed for the following purposes:

  • Provision of notarial services: Personal data are processed for the purpose of performing notarial acts, which the notary is obliged to perform under the Notary Law of February 14, 1991 (i.e., Journal of Laws of 2020, item 1191, as amended) and other generally applicable provisions of law. The legal basis for processing is Article 6(1)(c) of the GDPR (processing is necessary for compliance with a legal obligation to which the administrator is subject) and Article 6(1)(e) of the GDPR (processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the administrator).   
  • Contact with users: Personal data (such as name, surname, email address, telephone number) provided in the contact form or otherwise provided (e.g., by phone, email) are processed in order to respond to inquiries and correspond with users. The legal basis for processing is Article 6(1)(f) of the GDPR (legitimate interest of the administrator, consisting in communication with Website users).
  • Establishing, exercising, or defending legal claims: Personal data may be processed for the purpose of establishing, exercising, or defending legal claims related to the conducted activity. The legal basis for processing is Article 6(1)(f) of the GDPR (legitimate interest of the administrator).
  • Ensuring security: The Notary Office makes every effort to protect personal data and process it in accordance with the principles of confidentiality, integrity, and accountability. The legal basis for processing is Article 6(1)(f) of the GDPR (legitimate interest of the administrator).

§ 4. Data Recipients

Personal data of users may be disclosed to entities authorized under the law, including judicial authorities and public administration bodies. In addition, data may be transferred to entities processing data on behalf of and for the Administrator, such as IT service providers (e.g., hosting provider), entities providing accounting or legal services, or other entities, if it is necessary for the proper performance of the notary’s duties under the law.

§ 5. Data Retention Period

Personal data are kept for the period necessary to achieve the purposes for which they were collected, and subsequently for the period resulting from legal regulations, in particular:

  • Data relating to notarial acts are kept for a period of 10 years, in accordance with Article 90 § 1 of the Notary Law.
  • Data processed for the purpose of contacting users are kept until the correspondence is completed or consent is withdrawn, whichever occurs first.
  • Data processed for the purpose of establishing, exercising, or defending legal claims are kept until the claims are time-barred.

§ 6. Rights of Data Subjects

Data subjects have the following rights:

  • Right of access to data: The right to obtain information on whether the Administrator processes personal data, and if so, to what extent, as well as to obtain a copy of such data.
  • Right to rectification of data: The right to request the correction of incorrect personal data or the completion of incomplete personal data.
  • Right to erasure of data (“right to be forgotten”): The right to request the deletion of personal data, provided that the conditions specified in the GDPR are met, e.g., the data are no longer necessary for the purposes for which they were collected, or the data subject has withdrawn their consent to the processing (if it was the basis for processing), and there is no other legal basis for the processing.
  • Right to restriction of processing: The right to request the restriction of personal data processing in specific cases, e.g., when the data subject disputes the accuracy of the data – for a period allowing the administrator to verify the accuracy of the data.
  • Right to data portability: The right to receive, in a structured, commonly used, machine-readable format, personal data provided to the Administrator and the right to transmit such data to another administrator, if technically feasible, and if the processing is based on consent or on a contract and is carried out by automated means.   
  • Right to object: The right to object to the processing of personal data in cases where the legal basis for the processing is the legitimate interest of the Administrator (Article 6(1)(f) of the GDPR).   
  • Right to withdraw consent: If the processing is based on consent, the data subject has the right to withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.   

In order to exercise the above rights, please contact the Administrator using the contact details indicated in § 2.   

§ 7. Right to Lodge a Complaint with a Supervisory Authority

Data subjects have the right to lodge a complaint with the supervisory authority, which in Poland is the President of the Office for Personal Data Protection (PUODO), ul. Stawki 2, 00-193 Warszawa, if they believe that the processing of their personal data violates the provisions of the GDPR.   

§ 8. Cookies

The Website uses cookies. These are small text files stored on the user’s end device when visiting the Website. Cookies are used to:

  • Ensure the proper functioning of the Website and its functionality.
  • Customize the content of the Website to the user’s preferences.
  • Analyze traffic on the Website and create statistics that help improve the structure and content of the Website.

The user can independently manage cookies, including blocking their storage, by changing the settings of their web browser. Disabling cookies may, however, cause some functions of the Website to work incorrectly.

§ 9. Data Security

The Administrator makes every effort to protect users’ personal data against unauthorized access, loss, damage, or destruction. For this purpose, appropriate technical and organizational measures are used, such as connection encryption, access control to data, and regular backups.

§ 10. Changes to the Privacy Policy

The Administrator reserves the right to amend this Privacy Policy at any time. The current version of the Privacy Policy is always available on the Website.

§ 11. Final Provisions

In matters not regulated by this Privacy Policy, the provisions of the GDPR and other generally applicable provisions of Polish law shall apply.