Protocols and certifications constitute an essential part of notarial practice. Although they may seem less complicated, they play an important role in legal transactions, ensuring the security and reliability of documents and declarations of will. At the Notary Office of Magdalena Pacuła-Ziemińska in Warsaw’s Mokotów district, we offer professional preparation of protocols and certifications, ensuring their compliance with the law and due diligence.

The Notary Office of Magdalena Pacuła-Ziemińska offers the preparation of, among others, the following protocols and certifications:
Certification of Signature Authenticity
Notarial certification of a signature is often a required element of legal and official acts. This requirement may result from both legal provisions and the will of the parties. The procedure involves the person signing the document in the presence of the notary. After the person has signed, the notary confirms the authenticity of the signature by placing an appropriate clause on the document. This is an important action that gives the document the character of an official document and facilitates the enforcement of claims in the event of a dispute.
Certification of Conformity of a Copy, Excerpt, or Photocopy with the Original Document
Do you need confirmation that a copy of a document is consistent with the original? A notary can prepare a certification of conformity of a copy, excerpt, or photocopy with the original document presented. This is particularly useful when the original document is valuable to us or when we need to submit a copy of the document to several institutions. A certified copy has the legal force of the original.
Certification of the Date of Document Presentation
Certification of the date of document presentation, also known as certification of a certain date, gives the document an official date, which may be crucial in some legal situations, for example, to establish the sequence of events or to demonstrate that the document existed on a specific date. The notary places a certification clause on the document, confirming the date and time of its presentation.
Certification of a Person Remaining Alive
Certification of a person remaining alive is an official document in which a notary confirms that a given person is alive. Such certification may be required by financial institutions or public administration bodies (e.g., by ZUS or KRUS – Social Insurance Institution or Agricultural Social Insurance Fund) to confirm eligibility for benefits, e.g., a pension or annuity. The notary confirms the identity of the person who appeared before them and places an appropriate statement on the presented document.
Protocols of Appearance and Non-Appearance of the Parties
In the event that a notarial act does not take place or in the event of a dispute between the parties, the notary may draw up a protocol of appearance or non-appearance of the parties. This protocol documents whether the parties appeared at the office at the agreed time and whether they were ready to perform the notarial act. Such a document may have significant evidentiary value in the event of a dispute.
Minutes of Meetings of Housing Communities
The Notary Office of Magdalena Pacuła-Ziemińska also offers the preparation of minutes of meetings of housing communities. A notary present at the meeting ensures the proper conduct of voting and documents the resolutions adopted. The minutes of the housing community meeting drawn up by a notary may be an important piece of evidence in the event of any disputes between members of the community or between the community and the administrator.